YMCA/Agency Camp Management Tool
Be Your Best with Camp Software that Grows as You Do
Superior Parent Experience
Make everything easy for them
Simplified view
The camp registration experience is clean, beautiful and easy to use.
Customized sign-ups
Parents see only those camp options and forms that are a fit for their child.
Simultaneous registrations
Same-time enrolment for more than one child keeps sign-ups quick and easy.
Specialized Registration
Custom-built structure just for agencies
Single system, multiple options
Expand to match your exact needs: Add multiple locations, overnight camps, day camps, individual retreats, after-school programs and more.
Unique flow for every program
Adjust the process as your needs change throughout the year, whether you’re running summer camps, adult retreats or family camps.
Empower employees
Enable staff-access privileges by location to more effectively manage your whole operation.
Customizable Forms
Tailor our templates to suit
Create your own forms
Build forms for every program you offer with no limits. Create as many as you need, as you need them.
Make it easy for parents
Trigger the appropriate form for the session or option selected so your parents always have a great experience.
Business Office
Make your business office very happy
Tiered pricing
Create customized pricing structures.
Discounts and scholarships
Turn more kids into happy campers by making it easier for families from all backgrounds to access your exceptional programming.
GL codes and easy reconciliation
Simplify your accounting processes with software that understands your needs.
Integrated Fundraising
Raise funds the easy way
Improve efficiency
Unlimited lists make it easier and faster to reach out to current and potential donors.
Make giving simple
Quickly add user-friendly donation pages to your website.
Show your appreciation
Send out receipts and acknowledgements without delay.
End-to-end view
Visualize your entire relationship with donors through one integrated system. No more need for multiple mailing lists and software systems.
Staff Management
Hire the best with less effort
Customize your process
Create unique application forms for as many different positions as you like.
Simplified onboarding
CampBrain’s dashboard tracks each job applicant’s stage and status making it easy to manage the entire hiring process, from application to interview.
Staff management
Assign your new hires to positions and cabins, and take care of all the associated financial tasks.
Camp Store & POS Management
Stay organized for better sales
Square integrated
CampBrain works seamlessly with the Square payment and point-of-sale system.
Sell 12 months of the year
Build a beautiful online store using Square so families can pick up your coveted camp merch for birthdays and holidays.
Simplified financials
Collet deposits, track camper accounts, manage inventory and accept both cash and credit sales.
Worry-free management
CampBrain’s easy-to-use inventory tools help your store manager focus on selling product, rather than tracking stock.
Medical Management
Make your medical staff very happy
Health center visits
Take the worry out of incident reporting with tools that automatically generate a comprehensive electronic record of every case.
Customize your form
Create your own health document from our template, complete with pre-defined sections and questions.
Proven collection method
A structured system is simple for parents to use and provides your medical staff with a complete view of each camper.
Simple reporting
Stay in the loop with quick and easy reporting tools.
Alumni Relations
Keep up those powerful camp bonds
Communicate effortlessly
Create highly targeted groups to better streamline your outreach efforts.
Take the long view
CampBrain helps you stay connected by maintaining a personal camp history for all your users, be they campers, staff, parents or alumni.
Communication Tools
Connect with the folks at home
Target your communications
Reach out to the right people with the right information using our simple email tool.
Work smarter
Streamline your outreach by easily attaching invoices and other custom reports, and saving email templates for reuse.
Efficient Messaging
Communicate at the right time by scheduling emails any day or night.
Robust Reporting
Turn your data into valuable information
Customized reports
Build your own reports to capture the information you need in the format that’s best for you.
Proven standard reports
Get up and running quickly with Campbrain’s standard reports. each one has been fine-tuned in consultation with more than a thousand camps.
Full suite
Campbrain reports cover every function, from cabin lists and transportation rosters to medical data and parent statements.
Conference Center Module
Manage group bookings and camps
A single, simple system
Organizing both camps and large groups is easy and intuitive with a robust conference center module.
Support that’s second to none
CampBrain is here for you every step of the way: Get launch-ready with a dedicated implementation specialist, talk to a live expert from 8:30 a.m. to 8 p.m. ET every weekday, and access after-hours support from our experienced emergency services team.
Kind Words from Our Clients
We’ve been helping camp and conference center people like you create better camp days for decades. Here’s what some of them have to say about us.
The staff at CampBrain know our business! When I need help with a report or accounting question, I always get speedy, thorough, friendly and very personalized service.
CampBrain thoughtfully designed product has improved the registration experience for both me and our families. Their customer support and responsiveness have consistently exceeded my expectations. I am so happy to be part of the CampBrain family!
Learn how effortless it is to use your camp software
Choosing a camp management solution is like choosing a camp: the fit has to be just right. Want to know if CampBrain is a perfect match for you? Get in touch. We’ll discuss your needs, walk you through the system and answer any questions you have.
