Conference Center Management System
A management system that’s designed to give you total peace of mind
Calendars
Visualize your entire business
Multiple options
Stay on top of it all with calendars for bookings, accommodations and resources, all on a user-friendly dashboard.
Multiple views
Manage every detail with views that let you take in information by the day, week, month, timeline and agenda.
Auto synch
Never miss a thing by synchronizing your CampBrain calendars with your existing MS Outlook Google or iOS calendar.
Standard Workflow
Keep bookings organized
Structured registration
Register groups more easily and with improved transparency.
Customizable process
Build the method that works best for you by customizing statuses.
Color coding
Track booking stages instantly with an easy-to-read color-coding system.
Empower employees
Help staff feel in control with a single tool for every booking.
Single-Screen View
Get all the details in one go
A “home base” for every booking
View it all – from booked accommodations to group charges – without toggling between screens.
Robust Functionality
Quickly configure accommodations
Simple booking setups
Organize buildings and rooms, establish default check-in and check-out times and set use parameters.
Calendar access
Use the simplified calendar to book buildings and rooms so there’s no chance of double-booking.
Customize to suit
Build check-ins and check-outs just how you want them, allow for exclusivity and include notes for each booking.
Powerful reporting
Give housekeeping direct access to the system or provide them with daily reports for greater efficiency.
Resource Assignment
Never double-book again
Configure with ease
Assign climbing walls, ropes courses, meeting rooms, projectors and more via the calendar’s multiple views.
Set custom criteria
Define either a resource can be shared or used exclusively and let the system monitor for conflicts.
Meal Scheduling
Make your kitchen staff very happy
Auto program
Let the meals section populate each group’s meal schedule for their entire stay.
Customize every detail
Set timing, location and menu specifics, quickly add one-off requests and keep track of dietary needs and allergies.
Provide access
Give your kitchen staff direct access to the system or print weekly meal calendars for them.
Integrated Fundraising
Raise funds the easy way
Improve efficiency
Unlimited lists make it easier and faster to reach out to current and potential donors.
Make giving simple
Quickly add user-friendly donation pages to your website.
Show your appreciation
Send out receipts and acknowledgements without delay.
End-to-end view
Visualize your entire relationship with donors through one integrated system. No more need for multiple mailing lists and software systems.
Finance Management
Robust and flexible financial system
Oversee every element
Manage it all – from fixed and variable charges to taxes and accounting categories, as well as personalized price lists and automated descriptions for invoices
Multiple forms
Customize invoices, revenue summaries, deposit journals and a wide range of other critical reports.
Multi-Site Management
Enjoy single-system access to it all
One login. Multiple properties.
Toggle between calendars to instantly see availability across all your properties – and offer an alternative site, if necessary.
Customized access
Provide access to the system based on site and functionality.
Organize your operations
Establish consistent, repeatable processes and reporting across every property.
Robust Reporting
Turn your data into valuable information
Customized reports
Build your own reports to capture the information you need in the format that’s best for you.
Proven standard reports
Get up and running quickly with CampBrain’s standard reports. Each one has been fine-tuned in consultation with hundreds of camps and conference centers.
Full suite
CampBrain reports cover every function, from housekeeping to meal summaries to contracts.
Support that’s second to none
CampBrain is here for you every step of the way: Get launch-ready with a dedicated implementation specialist, talk to a live expert from 8:30 a.m. to 8 p.m. ET every weekday, and access after-hours support from our experienced emergency services team.
Kind Words from Our Clients
We’ve been helping camp and conference center people like you create better camp days for decades. Here’s what some of them have to say about us.
CampBrain is quality software. It has a very thoughtful design, is pretty easy to use, and is comprehensive in its features. But, the real power is in the team from Toronto. They are always patient, and have a lot of knowledge of the software and address even the difficult questions from the users. Their customer service is amazing – very knowledgeable and patient as they walk us through a process or issue. We don’t feel alone in our camp management software. They are part of our team!
We love CampBrain! They have made our registration process seamless and are great to work with. The CampBrain Team listens to our needs and are always improving. They are like an extension of our team.
CampBrain has been a real gamechanger for our camp. Besides their exceptional customer service, they are continually improving to meet the needs of their clients. CampBrain is so very user friendly and has simplified our registrations and bookings so much, we can’t imagine camp without them.
Learn how effortless it is to use your camp software
Choosing a camp management solution is like choosing a camp: the fit has to be just right. Want to know if CampBrain is a perfect match for you? Get in touch. We’ll discuss your needs, walk you through the system and answer any questions you have.
