Keeping accurate records is important in all aspects of camp management and the health center is no exception. In fact, it is an area where this is especially critical to ensure campers and staff receive the care that they need. Not only does the medical information need to be available at the touch of a button for the health center team but that information must be stored securely.
We kept all of that in mind when designing our health center module which is available for both campers and staff. The module has two key goals:
We spoke with Jen Ostfield from Camp White Pine to learn how the health center module is being used at her camp.
Jen described how things operated at the camp before the health center module. The health center records were paper-based which created organization and storage challenges for both the health center staff and the office. Previously the daily meetings between the medical team and the camp director involved reviewing a hand-written report delivered to the office daily. Now the daily meetings are more efficient for everyone as all the information is accessible through the software – no more pen and paper!
A couple of years ago, Camp White Pine renovated their health center and enabled internet access to the building through both wi-fi and Ethernet cable. They also have laptops for the doctors and nurses in the center. Having this technology allows them to take full advantage of the health center module. Now health center visits are input real-time into CampBrain which allows the information to be available to the appropriate users right away. The camp director and office staff are able to keep current on the happenings, as they take place rather than at a later time. Paper has been reduced and overall efficiency has increased.
The benefits of the using the health center are many, including:
Jen shared that her medical team loves it! They love having the records electronic as it allows them to more efficiently locate the information they need to give the best care to the campers and staff. It also allows them to have accurate records for their own practice. The team does not miss having to manage all those sheets of paper and filing!
As a side note, Jen mentioned that since they put their medical forms online, they have achieved 100% completion compliance. When the forms were paper based, many families did not return the form. With the ability to have medical forms pre-filled with information from prior seasons, it is even easier for parents to ensure camps have the right medical information.
During our discussion, Jen was generous to share some suggestions and tips for camps who are implementing the health center module for the first time. The good news is all of these things can be done before camp starts (and she recommends not waiting to start on these best practices):
We want to offer a big thank you to Jen and Camp White Pine for taking the time to share their experience and learnings with us around the health center module.
If you have any questions or want to learn more how the health center module can work best for you, please give us a call.